Listed below are the maximum number of characters that will print in the respective field. 

The maximum printable characters is assumed numeric unless otherwise stated.  Some field sizes are dependent on the selected address type; USA, Canada or Other (foreign, not Canada).

 

If using an SSN:

 

First Name  =  40

Last Name  =  40

Name Line 2  = 40

 

If using an EIN:

 

Company  =  40

Name Line 2  =  40

 

 

State ID Numbers

 

State ID numbers are assigned by the individual state.  For example, in California the Employer Development Department (EDD) assigns a state ID number.  Check with your accountant or attorney to determine your company's state ID number.  Many companies do NOT have one.

 

State Abbreviation = 2

State ID Number = 14

 

 

- - - - - - - - - - - - - - - - - - - - - -

 

USA Address Type

 

Address = 40

Address 2 = 40

City = 21

State = 2

ZIP = 9

 

Canadian Address Type

 

Address = 40

Address 2 = 40

City = 21**

Province = 2

Postal = 6 (plus 1 space)

 

Other Address Type (any country other than USA or Canada)

 

Delivery/St. = 40

Other/loc. = 40

City/Postal = 40

 

 

Email = 40

Account Number = 20

 

 

*The First & Last Name fields print a combined maximum of 37 characters (plus one space) UNLESS the Last Name field contains 24 or more characters AND the First Name field contains 14 or more characters; then the First Name field prints only 1 character regardless of actual characters in that field.

 

**If there are 20 or more characters in the City field, "Canada" is automatically truncated to "Cana".

 

 

Form Specific Data

 

All 1099 Forms:

Boxes containing dollar amounts allow a maximum of 12 numeric characters (e.g., 1,234,567,890.12).

 

Form 1098:

Box 4 = 78 text characters

 

1099-A:

Box 6 = 52 text characters

 

Form 1099-B:

Box 1b = 13 text characters

Box 5 = 26 text characters

 

1099-C:

Box 5 = 52 text characters

 

1099-DIV:

Box 7 = 16 text characters

 

Form 1099-INT:

Box 7 = 16 text characters

 

Form 1099-LTC:

Insured's Name = 32 text characters

Insured's Street Address = 32 text characters

Insured's City = 18 text characters

 

Form 1099-MISC:

Box 15 = 76 text characters

 

Form 1099-OID:

Box 5 = 62 text characters

 

Form 1099-R: 

Box 8 = 11

Box 14 = 14 text characters

 

Form 1099-S:

Box 3 = 104 text characters

 

Form 5498:

Box X special for U.S. Armed Forces in designated special reporting= 12 text characters

 

Form W-2G:

Boxes 3, 5, 6, 8, & 10-12 = 14 text characters each